February 13, 2020
|Luck and Happiness

Time management: definition, apps, books, tips

Time management – Overall survey: Methods, Apps, Tips

Lesezeit: 9 Minutes

Who wants to waste his precious time senselessly or rush from one appointment to the next, plagued by stress? With a clever time management you neither fall from one side nor from the other from the horse. It's about outwitting your own head, setting well established priorities and facilitating certain processes. Also time to dream must be now and then, then the quality of life increases automatically.

“I don’t have time”. If people are missing something, then it is above all time. But we don’t suddenly have less of it than all our ancestors. The day has always had 24 hours. And that is not an hour too little. Meanwhile we have only too many possibilities to stuff this time to the point of no more going. Let us inspire you how you can bring more air into your time management and have more time for what you really love.


What is time management?

Priorities for everyday time
Priorities for everyday time | Source: Pixabay

Time waits for no person; it is an ephemeral resource of which we will never have enough to accomplish any task, large or small.

Time management is the coordination of tasks and activities to maximize the effectiveness of an individual’s efforts.

Essentially, the purpose of time management is to enable people to do more and better work in less time.

Daily organization helps you complete work on time, get involved in important meetings and give you space to be creative and proactive in your tasks. Strong time management skills can ultimately lead you to achieve important goals and develop in your position and as a person.


Why do we need time management methods?

Time management methods
Time management methods | Bildquelle: www.pexels.com

You can learn from the methods of time management and then modify the system that best suits you. The most effective way to capture what you need to do and then prioritize it is to use lists. They can be a very simple but powerful tool.


Many people use a single simple to-do list. They have put everything on this list that needs to be done today. This is the method recommended by Stephen R. Covey, which advocates using the ABC prioritization system to get the most important things done first. He acknowledges that you sometimes need to re-prioritize the list when circumstances change.

David Allen advises against prioritization because he says that priorities change all day long.

The classic system for prioritizing a list is the ABC system. This system assigns a letter to each of your tasks on your list to indicate their importance or urgency. “A” stands for the most important or urgent. The “A” points must be completed first or today.

Assign the letter “B” to things that are of secondary importance or less urgent. Assign the letter “C” to the things that are least important or urgent.

In each category, tasks are also sorted according to their relative importance. Your list should include A1, A2, A3, B1, B2, etc. You don’t need to be a slave of it. If an opportunity to finish B2 comes before the opportunity to finish B1, that is fine. If it’s more efficient to group your tasks by type, as Allen suggests, it can also be effective. Scheduling a certain amount of time for answering e.g. e-mails or phone calls can be more efficient.

Covey’s approach is easier for most people. It makes sense to prioritize your list every day to keep you up to date, but be flexible enough to change that when you need to.

The 80/20 rule is also referred to as the Pareto principle. The concept comes from the Italian economist Vilfredo Pareto. He noted that 80 percent of the country was owned by only 20 percent of the population. This prompted Pareto to further investigate this imbalance and find out how it relates to other areas.

Do you have difficulty prioritizing tasks and spending so much time replying to e-mails? Do you have your diary dictated by meetings and phone calls? Then you should divide all your tasks in the Eisenhower matrix into one of 4 quadrants.

Set priorities for more time with Time Management Applications

There are many time management strategies and time management applications that help individuals improve their daily lives. From identifying personal problem areas to creating action plans, there is much to do to improve your time management skills.

Recommended Time Management Applications


The application Wunderlist of the “6 Wunderkinder GmbH” belongs to the applications that help millions of people all over the world to record their ideas, activities and sights. Whether you are sharing a shopping list with a loved one, working on a project or planning a holiday. Wunderlist makes it easy to share your lists and collaborate with everyone in your life. This application was rated 4.7 out of 5 on the AppStore by more than 500,000 people.


Trello is a visual tool for organizing your work and your life. The application has more than 35 million registered users who organize their projects at work, at home or anywhere in between. Whether you are planning a website design project, a vacation or an external company, Trello is customizable for all your needs. The app is rated 4.6 points.


Todoist from Doist is a task list that helps people and teams organize, plan and collaborate on large and small projects. The application is evaluated with 4.7 points and has more than 180,000 users.


Microsoft Outlook is an application from Microsoft Corporation and is rated 4.5 out of 5 possible points. It is now used by 4,417,000 people.

There are many applications that can manage your time and improve or simplify your everyday life. So if you are looking for some app to manage your time both personally and privately, we recommend Wunderlist. But if you need a more complicated app to help you manage people and teams in your organization, you need to get apps with advanced features like Todoist or Trello.

If you want to keep track of lottery ticket purchases at Lotto, you can also use Google’s time management app. It has an ideal price-performance ratio. Despite the fact that the company provides it free of charge, it allows its users to record a wide range of personal and private activities and edit projects through its features.


Time management games

There are also many time management games that you can play alone or in a group. The time management games require you to achieve certain goals in a certain order, but with limited time and resources.

These time management games can be divided into:
offline (classic or simple, people do not play together on the computer),
online (they can be played on PC, smartphone or tablet and are further subdivided by type (e.g. restaurant, lifestyle, business, hotel, agriculture, fantasy games, etc.).

Why should we play time management games?

They can improve your reaction time, e.g. your reflexes – if you can’t react in time to the challenges in the game, you won’t be able to move forward.
They improve your teamwork and resource management.
They help you to perfect your planning and strategy skills and to understand the importance of time management.

There are actually many time management games. Try playing these time management games (e.g. Zeitmanagementspiel.de, 1001Spiel.de or Jetztspielen.de), but don’t forget that the more time you play, the less time you have for other aspects of your everyday life.

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Take your time to dream

Take your time do dream
Take your time do dream | Source: Pixabay

What are you dreaming about? You don’t have time to give free rein to your dream? That’s not true. Instead of talking on the phone in your car, you simply dream of what you would do without work, stress and pressure.

Go on holiday? Emigrate? Just watch the children grow up? To have time? Or do you think of the big lottery win?

Of course it is clear that with a financial security you would have less stress. But if they play, you should always do so without any pressure – here too, the priorities must be right.


Time management books

Be inspired by the following books:


KRENGEL MARTIN: Golden Rules. Learning and working successfully: Everything you need!

Book: Golden rules Erfolgreich lernen und arbeiten
Book: Golden rules Erfolgreich lernen und arbeiten

The book offers the golden rules for success, satisfaction and personal productivity, packaged in five modules. The author humorously presents proven methods for everyday life: with a “colour palette” we can solve our problems, with the “life batteries” we can achieve a perfect work-life balance and with the “Krengel imperative” order becomes child’s play. The book is not only recommended for ambitious advanced learners, but also for chaotic people, students and young professionals.


BLATTER, IVAN: Work smarter – not harder!

Book: Work smarter - not harder!
Book: Work smarter – not harder!

This book explains why many traditional methods of time management no longer work and why we need new strategies to make the most of 24 hours a day and create space.

Ivan Blatter’s guide offers easy tips for a balanced work-life balance despite all the stress factors such as constant accessibility by the smartphone and a guideline that sets new accents in effective time management in the digitalized world.


KRÜGER FLORIAN: The Time Management Book

Book: Das Zeitmanagement Buch
Book: Das Zeitmanagement Buch

This book contains a concept of three elements of time management: the analysis of your areas of life, dealing with perfectionism and procrastination. The chapters deal with character analysis, systematization in project management and time-saving meetings.

Many people involved in time management can in this book find answers to questions about how to distinguish between important and unimportant things and how the right priorities can help keep you motivated and successful.

The print edition provides practical exercises and clear graphics on each topic.


REICHEL TIM: 24/7 Time Management

24/7-Time management
Book: 24/7-Time management

The book contains 24 concrete methods and seven sustainable principles to immediately improve your time management and at the same time achieve long-term effects for your life.

There are 24 pragmatic tools that you can test and apply according to your personal feelings. This book is not about theory, but about practice. Each time management technique is divided into several sections on four pages.


Time Management Tips

1. Set clear goals that you should achieve by improving time management

(e.g. write more e-mails, iron more, have more time for your family,…)

2. Try several methods and choose the one that is best suited to your situation

3. Try at least three of our recommended applications and choose the one that best suits your personal goals

(while Trello is designed for creative people who need to create articles, Google Calendar or Todoist are available to almost anyone)

4. Try to play at least one time management game

5. Release from time thieves

(Watch TV series, Facebook, pub visits, discussions and meetings with people who are not beneficial to you,…)

6. Teach others about time management – there are many books and articles about time management. Try to find out what is useful for your friends or relatives, but be careful – this study can take more time than you think and you will invest more time at the beginning than you save through this measure.


This generator will help you save and manage your time.


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